Below is an email thread with questions posed to Superintendent Candace Brown by reporter Phyllis Cook beginning on the morning after the May 28 Circuit Court hearing for a preliminary injunction by Linda Davis against Brown and the School Board, which was granted by the Judge and required the School Board and Brown to re-admit Davis’s son to King George High School for the remainder of the school year, until the case alleging numerous due process violations regarding handling of a discipline incident could be subsequently heard in full and decided by the Circuit Court.
Formatting changes were made to reverse the order of the messages so they can be read from top to bottom, instead of bottom to top as typically appear in email threads. In addition, electronic signature information, etc., was deleted. The only editing of the actual messages was to replace the first name of Davis’s son with “XXXX”.
Since the student is a minor, this paper is not publishing his name or the details of the alleged violation of the Code of Conduct.
Under state law, all correspondence between public officials and anyone having to do with public business matters is defined as public documents, including email, unless otherwise exempt under strict exemptions in state law. No exemptions apply that would keep this correspondence secret in this instance of the Superintendent corresponding with a newspaper reporter.
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From: Phyllis Cook> 5/29/2008 12:43 PM
Dear Candace -
I'm hearing that parents of students who have had hearings before your Discipline Committee are being called.
In light of the Judge's comments and his ruling in yesterday's hearing, what are you contemplating to address any potential changes to the School Board policies and procedures, and your notification letter (recommendation of the Principal/Supt, alt ed svc available when suspension extended beyond 10 days, etc.) to deal with those students who have already received hearings?
Would double jeopardy apply if they were required to have a second hearing?
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From: Candace Brown Sent: Tuesday, June 03, 2008 7:23 AM
To: Phyllis Cook
I have been out of the area for several days, thus the delay in my response.
I think you have your answers from others by now. If not, let me know.
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From: Phyllis Cook> 6/3/2008 8:02 AM
Nope, only heard from Dennis and Payne and neither specifically addressed the questions I posed to you:
I'm hearing that parents of students who have had hearings before your Discipline Committee have been sent letters scheduling repeat hearings before the School Board tomorrow and have also been called and offered options for immediate readmission for their students to school and/or summer school/tutoring.
What are you currently contemplating to address any potential changes to the School Board policies and procedures, and your notification letter (recommendation of the Principal/Supt, alt ed svc available when suspension extended beyond 10 days, etc.) to deal with those students who have already received hearings?
Would double jeopardy apply if they were required to have a second hearing?
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From: Candace Brown Sent: Tuesday, June 03, 2008 9:55 AM
To: Phyllis Cook
The School Board will make a decision as to how they plan to proceed. Mr. Lacy states that double jeopardy does not apply as these are not legal proceedings - they are administrative proceedings.
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From: Phyllis Cook> 6/3/2008 1:45 PM
These questions have to do with actions by you or other administrators since the last SB meeting on May 23:
1. How many students subject to suspension or expulsion decisions by the Disc Com in April or May were readmitted to school on or after Friday, May 30, 2008?
2. How many students are scheduled to appear before the School Board tomorrow for discipline hearing do-overs?
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[*** Note – Brown answered by typing her two answers in capitals into the body of the numbered questions from Cook]
From: Candace Brown Sent: Wednesday, June 04, 2008 7:03 AM
To: Phyllis Cook
These questions have to do with actions by you or other administrators since the last SB meeting on May 23:
1. How many students subject to suspension or expulsion decisions by the Disc Com in April or May were readmitted to school on or after Friday, May 30, 2008?
[Brown:] OTHER THAN XXXX DAVIS, WE HAVE ONE STUDENT WHO HAS RETURNED TO SCHOOL.
2. How many students are scheduled to appear before the School Board tomorrow for discipline hearing do-overs?
[Brown:] NONE
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From: Phyllis Cook> 6/9/2008 7:23 AM
Candace -
1.) Regarding your response to #1 that you typed in (below using caps): It is not accurate.
I have verification from their families that more than one student had been readmitted, in addition to the Davis boy.
Also, the other senior that was involved in the Davis discipline incident graduated on Saturday.
I have some other questions:
2.) When was Lacy retained by you to represent yourself and the School Board?
3.) How many do-over hearings had originally been scheduled for June 4 by letters from you and/or Lacy?
4.) Which members of the School Board have met with Lacy and when did those meetings occur? Who else was present on each occasion?
5.) Which members of the School Board have personally spoken by telephone with Lacy and when did those conversations take place?
I hope you will continue to provide answers as you have done in the past during our long professional relationship.
If your answers are not forthcoming, I will request records under FOIA.
But as it says within the FOIA law, it is not to be construed to discourage the free discussion by government officials or employees of public matters with the citizens of the Commonwealth.
As you know, the affairs of government are not intended to be conducted in an atmosphere of secrecy since at all times the public is to be the beneficiary of any action taken at any level of government.
Thank you.
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From: Candace Brown Sent: Monday, June 09, 2008 8:59 AM
To: Phyllis Cook
I was only aware of two students (one being XXXX Davis) who returned to school. I have checked with Todd and one additional student did return but not until the next Monday. If you are asking about readmission but not attendance, all of the students, other than one, unless they graduated (or moved - one has gone to Maryland and one to, we believe, West Virginia) have been readmitted.
Pat Lacy was first contacted on May 15th. He has had telephone conversations with Mr. Paulsen but I am not sure of the dates other than May 23rd. He also had a conversation with Mrs. Pardee on May 28th. I do not know if any of the others have talked with him.
Three hearings, plus XXXX Davis, were originally scheduled for June 4th for students who had appeared before the discipline committee. One additional letter was given to a parent but the parent declined the hearing.
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From: Phyllis Cook> 6/10/2008 10:21 AM
So - a School Board meeting was scheduled for June 4 and four do-over hearings were scheduled.
When and why were those hearings cancelled?
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From: Candace Brown Sent: Wednesday, June 11, 2008 7:32 AM
To: Phyllis Cook
Hearings were canceled on June 3 at the recommendation of counsel.
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From: Phyllis Cook> 6/11/2008 2:29 PM
Candace -
So - the June 4 do-over hearings were scheduled by you on advice of counsel on May 29.
And then, as you responded below, all of the do-over hearings for June 4 were canceled by you on advice of counsel on June 3.
With the School Board being jerked back and forth by conflicting advice from the attorney about holding re-hearings, it seems imperative that the School Board might feel compelled to meet directly with its attorney to discuss what his next advice is to the School Board regarding defense of the two cases.
Particularly since the consequences, for the most part, have been altered by you from the Disc Com's decisions, and the School Board itself has "clarified" a new interpretation of one page of policy JGD/JGE and is ignoring the rest of it, along with completely ignoring Policy JGD-R/JGE-R.
Do you expect the School Board will meet directly with its attorney?
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From: Candace Brown Sent: Wednesday, June 11, 2008 2:46 PM
To: Phyllis Cook
I ask that you read the letter sent to Mr. and Mrs. Davis dated April 15, 2008 that outlines the decision of the discipline committee and indicate where I have altered their decision other than what was ordered by the judge. I believe the letter was submitted to the court so now is public information.
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From: Phyllis Cook> 06/11/08 15:46 PM
Candace - I'm not following.
Are you denying that a week after your April 15 letter you offered and subsequently provided tutoring to the Davis boy and a promise that he would walk and graduate?!
That was testified to in open court on May 28, the same day the Judge made his ruling.
You also referred to that tutoring you provided in your April 22 letter to the Davis family, which is Plaintiff's Court Exhibit #8 in the case file in the Clerk's office. There are also numerous emails from Pat Nealon to Mrs. Davis (prior to the Judge's ruling) scheduling the tutoring sessions.
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From: Candace Brown Sent: Wednesday, June 11, 2008 4:43 PM
To: pcook@crosslink.net
Please remember that I was not present at the hearing. Information coming from that hearing indicated he was given the option of going to summer school, as this is the first year we are hosting summer school, for make-up credit. This is indicated in the follow-up hearing letter that went out under my name as Mr. Roberts was out of the office for several days. To my knowledge other options were not discussed. Mrs. Hock typically meets with parents after the hearing to discuss any educational options. I became involved because Mrs. Davis requested a meeting with me and Mrs. Hock. Again, typically, I am not part of these meetings. Mrs. Davis was given a number of options, three I believe for him to meet the requirements he needed to graduate. These were the same options given to the other senior. He was never denied participation in graduation by the committee. The committee stated it would be determined at a later date. He needed to meet all of the requirements before he could participate. He, as well as the other senior, met those requirements and both were slated for practice, etc. prior to the ruling on the injunction.
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Candace -
I know you listened to the tape of the Disc Com hearing, because you previously told me that.
And you also documented that fact to Mrs. Davis in your April 22 letter to her, which is Plaintiff's Exhibit #8.
I have also listened to it.
Phyllis Cook
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